Example of a Full Format Job Application Letter

Hello everyone! Welcome back to our blog. On this occasion, we will discuss about the Job Application Letter.

A job application letter is a type of personal letter with official content. The letter contains the applicant’s desire to work for an organization or company. Generally, job seekers receive information about job vacancies from mass media (newspapers, magazines, etc.) or through employees of the relevant business or institution. One of the requirements for job seekers who want to work at that office or company is the application letter.

Criteria for a Good and Proper Job Application Letter

The criteria for a good and proper job application letter include containing the applicant’s personal data called applicant qualifications, complete with attachments that are considered necessary as consideration for the relevant office or company.

The job applicant must convey important points that are relevant to the job requirements offered. The application letter then receives a response from the party offering the job.

Tips for Writing an Effective Job Application Letter

Writing a job application letter is different from writing other types of letters. When writing a job application letter, we must use language that is polite, clear, and not wordy.

Things to consider:

1. Don’t make it too long – An overly long application letter will bore the reader, and they might not even read it at all. It also shows that you are not good at using effective sentences.

2. Maximum one page – Keep your application letter content to no more than one page.

3. Limit paragraphs – Limit each paragraph to a maximum of six lines.

4. Use polite and professional language – Avoid overly casual or informal language.

Proper Job Application Letter Format

Generally, a good job application letter has the following structure:

1. Letter Header

• Place and date of letter creation

• Subject (letter purpose)

• Letter destination (to whom the letter is addressed)

2. Opening

• Polite salutation

• Source of job vacancy information

• Purpose and intention of applying

3. Letter Body

• Applicant’s personal data (name, place/date of birth, education, address, etc.)

• Skills and abilities possessed

• Reasons for applying for the position

4. Closing

• Hope and request to be called for test/interview

• Thank you

• Signature and full name

5. Attachments

• List of supporting documents attached

4 Examples of Job Application Letters for Various Needs

Here is a collection of job application letter examples you can use as reference:

Example 1: Application for Apprenticeship Program to Japan

Bandung, February 21, 2024

Subject: Application to Participate in Apprenticeship Program to Japan

To: Head of Manpower and Transmigration Office
West Java Province
Through the Head of Recruitment and Selection
Apprenticeship Program to Japan
in –
B A N D U N G

Dear Sir/Madam,

The undersigned:

Hereby submits an application to you to participate in the Apprenticeship Program to Japan organized by the Ministry of Manpower and Transmigration, in collaboration with IM Japan.

As consideration, I attach the following administrative requirements:

Legalized Photocopies:

1. Latest Diploma/STTB

2. Transcript

3. Technical Skills Course/Training Certificate (220 hours)

4. Work Experience in Engineering

5. Identity Card (KTP)

6. Family Card

7. Job Seeker Card (AK.1)

8. Police Clearance Certificate (SKCK)

9. Birth Certificate

ORIGINAL:

1. Health Certificate from Doctor

2. Parental Consent Letter

3. Statement of Readiness to Participate in Physical Test

4. Latest color photo 3×4 as many as 8 pieces

Thus my application, thank you for your kind attention.

Respectfully,

Stamp Rp 10,000

ASEP SOLEHUDIN WIGUNA

Example 2: Application for Customer Service Officer Position

Bandung, December 15, 2022

To:
HRD Manager
PT. Bank Pundi Bandung
Jl. Astana Anyar No.42-44
Bandung

Dear Sir/Madam,

Based on information I received through the job fair held at Land Mark Braga on December 13-15, 2022, with this letter I intend to apply for a position at PT. Bank Pundi Bandung as Customer Service Officer (CSO).

Here is a brief profile of myself:

I am in good health, have an attractive appearance, and am able to communicate effectively. I am proficient in English both spoken and written, and capable of using computer applications such as Ms. Office (Excel, Word, Access, PowerPoint, Outlook) and the Internet.

For your consideration, I enclose:

1. Recent photograph

2. Curriculum Vitae

3. Legalized copy of S-1 diploma and transcript

4. Copy of course/training certificates

5. Copy of work experience letter

I hope you would be willing to give me the opportunity for a test and interview, so I can explain in more detail about my potential.

Thank you for your attention.

Respectfully,

Deni Parto Aji

Example 3: Application Based on Newspaper Advertisement

Bandung, October 15, 2022

To:
Human Resources Manager
PT. Gumilang Jaya
Jl. Naripan No. 89
Bandung

Dear Sir/Madam,

In response to the job vacancy advertisement from PT. Gumilang Jaya, published in Pikiran Rakyat daily newspaper on October 13, 2022. Through this letter, I intend to apply to join PT. Gumilang Jaya as a Marketing Staff.

Here is a brief profile of myself:

I am in good health and able to work both individually and in teams. I am proficient in English both spoken and written, and have good management and marketing skills in accordance with my educational background. I am also capable of using computer applications such as Ms. Office (Excel, Word, Access, PowerPoint, Outlook).

For your consideration, I enclose:

1. Recent photograph

2. Curriculum Vitae

3. Legalized copy of S-1 diploma and transcript

4. Copy of course/training certificates

I hope you would be willing to give me an interview opportunity, so I can explain in more detail about my potential.

Thank you for your attention.

Respectfully,

Deni Rawamangun

Example 4: Application Based on Employee Recommendation

Bandar Lampung, October 18, 2022

To:
Human Resources Manager
PT. Tunas Dwipa Matra
Jl. Raden Intan No 65
Bandar Lampung

Dear Sir/Madam,

Mr. Hendra Utama, a manager of the Technical Support Department at PT. Tunas Dwipa Matra Bandar Lampung, informed me that the Information Technology Department at PT. Tunas Dwipa Matra Bandar Lampung needs new IT professionals for the expansion of the company’s IT network.

Regarding this matter, allow me to submit my application to join the IT network expansion plan.

Regarding myself, I can explain as follows:

Currently I am not bound by any employment contract and remain active in forums discussing programming and Information Technology.

For your consideration, I enclose:

1. Recent photograph

2. Curriculum Vitae

3. Legalized copy of S-1 diploma and transcript

4. Copy of course/training certificates

I sincerely hope to be given an interview opportunity, where I can explain more about myself. As implied in my resume, I have the educational background, experience, potential, and work ethic.

Thus I submit this application. Thank you for your kind attention.

Respectfully,

Deni Setiawan

Sources of Job Vacancy Information

The source of job vacancy information can differentiate one application letter from another. We should include the information source in our letter.

Some sources of job vacancy information:

• Friends or contacts

• Newspapers and magazines

• Television and radio

• Job fairs

• Social media and online platforms (LinkedIn, Jobstreet, etc.)

Conclusion

Like other formal letters, a job application letter must be neat, use polite language, be clear, and not wordy. With the increasing spread of job application letter examples on the internet that all look the same, avoid copying them without changing the writing style at all.

A good job application letter describes yourself and your abilities. Use concise, clear, and effective language.

That concludes our article on job application letter examples. We hope this is useful for those of you who are looking for references. Thank you for visiting our blog!